Exempt vs. Non-Exempt Classification Worksheet

A one-page worksheet for sorting out who on your team is exempt from overtime and who isn't. Fill in one row per role: is the pay at least $684 a week, is it a fixed salary with no docking, what's the primary duty, does the person direct two or more full-time employees, and do they use independent judgment. Then mark each role exempt or non-exempt.

The second half checks your practices: time tracking for every non-exempt employee, overtime at 1.5 times the regular rate, no comp time in place of overtime pay, no docking exempt salaries for partial days, job descriptions that match the work, and a classification review every January and whenever a role changes.

It's for Virginia employers with salaried staff. Have each person's title and pay in front of you, and be honest about what they actually do most of the day. Job title doesn't decide it. Duties do.