Privacy Policy
Introduction
Prism Consulting VA, LLC ("We," "Us," or "Our") is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and how we protect it when you visit www.prismconsultingva.com or engage us for services.
By using our Website or services, you agree to the practices described in this policy.
Information we collect
We collect information in two ways: information you give us directly, and information collected automatically when you visit our Website.
Information you provide:
- Name and contact information (email address, phone number, business name, mailing address)
- Financial, bookkeeping, and tax records shared as part of an engagement
- HR and employment records shared as part of an engagement
- Any other information you choose to share when contacting us or booking a consultation
Information collected automatically:
- Basic website usage data (pages visited, time on site, browser type) through standard analytics tools
- IP address and device information
We do not sell your personal information. Ever.
How we use your information
We use the information we collect to:
- Provide and deliver the services you have engaged us for
- Communicate with you about your account, engagement, or questions
- Send service-related updates or information relevant to your business
- Send occasional marketing emails about our services (you can opt out at any time)
- Improve our website and service offerings
- Comply with legal and regulatory obligations
How we protect your information
We take the security of your information seriously. Client financial and HR records are handled with the same care we apply to our own business data. We use secure, reputable platforms for document storage and communication, and we limit access to your information to only those who need it to perform your services.
While no system is completely foolproof, we take reasonable and industry-standard precautions to protect your data from unauthorized access, disclosure, or loss.
Sharing your information
We do not sell or rent your personal information to third parties. We may share your information only in these limited circumstances:
- With third-party platforms and tools necessary to perform your services (such as QuickBooks, payroll processors, or tax filing systems), and only with your knowledge and authorization
- With legal or regulatory authorities when required by law, court order, or governmental request
- To protect the rights, property, or safety of Prism Consulting VA, LLC or others
Email communications
If you provide your email address, we may send you service-related messages and occasional updates about Prism Consulting VA, LLC. You can unsubscribe from marketing emails at any time by clicking the unsubscribe link in any email or contacting us directly at hello@prismconsultingva.com. You will still receive essential service-related communications.
Data retention
We retain your information for as long as necessary to provide services and meet our legal obligations. Financial and tax records are retained in accordance with IRS and applicable state recordkeeping requirements. When your information is no longer needed, we delete or anonymize it securely.
Your rights
You have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information, subject to legal retention requirements
- Opt out of marketing communications at any time
To exercise any of these rights, contact us at hello@prismconsultingva.com.
California residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to request deletion, and the right to opt out of any sale of personal information (we do not sell personal information). To make a request, contact us at hello@prismconsultingva.com.
Third-party links
Our Website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to review their policies before sharing any information.
Changes to this policy
We may update this Privacy Policy from time to time. When we do, we will update the date at the top of this page. Continued use of our Website or services after changes are posted constitutes your acceptance of the updated policy.
Contact us
Questions about this Privacy Policy or how we handle your information? We're happy to talk through it.
Prism Consulting VA, LLC
Attn: Joamarie Garcia, Data Protection Contact
103 E Beverley St, Suite B, Staunton, VA 24401
(540) 391-0508